Facility
Bronx Zoo
Closing Date
[jobclosingdate]
Description
Position: Purchasing Coordinator
Department: Purchasing
Reports to: Associate Director of Procurement
Location: Hybrid- Bronx Zoo minimum 2 days per week + Remote
Position Type: Full time, Non-Exempt
About Wildlife Conservation Society (WCS):
WCS stands for wildlife and wild places. As the world’s premier wildlife conservation organization, WCS has a long track record of achieving innovative, impactful results at scale. We run field programs spanning 60 countries and the entire ocean. We build on a unique foundation: Our reach is global; we discover through best-in-class science; we protect through work on the ground with local and indigenous people; we inspire through our world-class zoos, aquarium, and education programs; and we leverage our resources through partnerships and powerful policy influence. Our more than 4,000 diverse, passionately committed team members in New York City and around the world work collectively to achieve our conservation mission.
Major Responsibilities:
Review purchase requisitions from WCS departments and distribute associated work to purchasing department staff by material group, commodity and WCS Campus location
Perform procure to pay workflow tasks including Purchase Order adjustments, closing Purchase Orders for fiscal year reconciliation, Vendor record maintenance (i.e., Vendor number creation and information updates), Unsupported invoice tracking i.e. tracing requestors and subsequent referral to Purchasing process and procedures
Prepare specific bid documents, solicit specific bids as assigned
Review and route contract requests as required
Maintain solicitation calendars
Maintain P-Card reconciliation
Perform additional projects as assigned by Director and Associate Director
Interface with WCS stakeholders on their procure to pay needs .
Interface with Accounts Payable for Vendor Maintenance and Payment Adjustments
Education and Pre-requisites
Minimum Requirements and Job Skills (Required):
Bachelors Degree, preferably in Business Administration, Finance or another similar area
Working knowledge of standard business administration principles
Experience working in a fast paced environment
A working knowledge of business and communications software (Excel, Outlook, Word).
Ability to communicate well both verbally and in writing within a diverse and global work culture and environment.
Preferred Requirements:
Exposure to procure to pay operations, knowledge of the procurement fundamentals or logistics
WCS is an equal opportunity employer, and the organization complies with all employment and labor laws and regulations that prohibit discrimination in hiring and ensures that candidates from all backgrounds are fairly and consistently considered during the recruitment process. We are dedicated to hiring and engaging a diverse workforce. We are committed to cultivating an inclusive work environment and look for future team members who share that same value. The organization provides equal employment opportunities for all qualified candidates. The organization does not discriminate for employment based on gender, race/ethnicity, religion, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, caste, genetic information or any other covered status or characteristic protected by laws and regulations/and similar categorie
Compensation and benefits
Salary Range :
$48,000 – $55,000
Application instructions
For immediate response please click the link: https://bit.ly/3qGcz9F